Hours minutes.
We install Claude Code inside your accountancy or bookkeeping firm and configure it on your client portfolio, file structure, work programs and accounting software. Not a tool. Not a plugin. A complete AI department that prepares engagement files, compiles financial statements, drafts VAT returns and handles client communication — in minutes instead of hours.
What your team does in hours, AI does in minutes.
Done by AI is not a chatbot. Not a plugin. Not another tool you open next to Twinfield, Exact or Yuki. It's your complete AI department — configured to your firm, connected to your existing accounting software and engagement tooling, and trained on your client portfolio, your work programs and your professional standards.
We install Claude Code inside your firm and build custom AI skills around it that work the way your accountants and assistants work. One system that prepares engagement files, compiles financial statements, drafts VAT returns, writes advisory memos, answers client questions and handles internal admin — in your tone of voice and to your professional standard. One system. For the entire firm.
Four concrete wins — not "AI might help". This is what Done by AI measurably delivers for your firm.
What assistants do in hours, AI does in minutes.
Repetitive work disappears — engagement file preparation, journal entries, VAT returns, year-end checklists, standard client communication. Your accountants and advisors get time back for advisory, client conversations and the work only humans can deliver.
No scattered tools, no extra hires.
One AI system replaces five separate tools and absorbs the work of half an administrative team. Lower cost per engagement, higher capacity per employee, no fragmented data between packages.
Clients feel the difference.
Faster engagement turnaround, clearer reporting, more personal communication, more proactive advice. Advisory hours up, lead times down, client satisfaction up. Your advisory practice grows — not just your compilation work.
Growth without the firm growing.
Ten new SME clients? A hundred? Your AI department scales with you without recruitment, without the firm bursting at the seams, without quality slipping. Capacity follows demand — not the other way around.
For accountancy, AI is no longer a future promise — it's a daily productivity difference. Firms that deploy AI well close engagements faster, communicate more richly with clients and free up time for advisory. The rest lose clients to firms that do scale.
The difference isn't whether you use AI — everyone has a ChatGPT tab. It's how well it's tuned to your firm: your client portfolio, your work programs, your accounting software and your quality standards.
No.001 / interface
One system that touches everything your firm spends time on. A snapshot below — the actual scope is set against your client portfolio and way of working.
Custom AI skills per firm. Full firm context in one system. Connected to the software you already use — Twinfield, Exact, AFAS, Yuki, Snelstart, KING, Visionplanner, CaseWare, Pinkweb, Caseflow, Outlook, Office 365.
Four steps. Clear, phased, with measurable deliverables per phase.
We map your firm: client portfolio, engagement flow, software stack, work programs and where hours are leaking. Where does AI make an immediate difference — lower cost per engagement or higher advisory revenue? You receive a concrete report with priorities, expected time savings per process and an implementation roadmap.
Deliverables: AI Scan report · priority list · roadmap
We install Claude Code, configure it on your full firm context — client portfolio, file structure, work programs, professional standards, house style for client communication — and build custom skills for the processes where the most time is leaking. Connected to Twinfield/Exact/AFAS/Yuki and the rest of your stack.
Deliverables: Working AI department · custom skills · software integrations
Your AI department is up. The team uses it — no long learning curve, because the system is built around the way you work and your quality standards. Work that took hours per engagement now takes minutes. Half-day training for the whole firm.
Deliverables: Team training · documentation · go-live support
30 days of support included — we monitor, fix and fine-tune on real engagements. Optionally extended with a retainer: new client types, new reports, new advisory services. Your AI department grows with the firm.
Deliverables: 30 days support · ongoing retainer (optional)
time saved on repetitive engagement work
faster preparation of reports
from scan to live AI department
extra capacity without recruitment
Three companies we've already built AI systems for — each mapped to one of our three disciplines.
For What Gen Sees we built the full branding plus an AI workflow that continuously generates Gen-Z content — trend spotting, social posts, campaign concepts. All in the brand's voice, all in minutes instead of days. Made by AI.
Delivered: branding · AI workflow & automation
For Swipework we built a complete HR-tech stack: AI-driven candidate matching, automated sales-ops, automated content and social strategy. A platform that scales without the team having to grow with it. Built by AI.
Delivered: branding · AI workflow · social strategy
For Reemo we configured an AI system across the full stack — from branding and website to internal workflows, client communication and operational automation. The team delivers faster, with less manual work, consistent on brand. Run by AI.
Delivered: branding · AI workflow & automation · website · social
Six more cases — Mixtus, ICONIQ Beauty, Voyee, She Codes, Clippr, Grand Crown Group — View all cases
For accountancy and bookkeeping firms working with compilation, audit, tax advisory, payroll and SME bookkeeping.
Haven't touched AI yet? Good. We build the system around your way of working and your quality standards — not the other way around. No technical jargon, no scattered tools, no "let me figure out how it works". The firm is more productive from day one.
Already using ChatGPT, Copilot or an AI layer in an accounting package? Done by AI takes it to the next level: full firm context in one place, custom skills for real engagement processes, automations that actually run — not just "AI as chat".
One system, three disciplines. Tune it to what your business needs — or combine all three into one complete AI department.
Content, copy, ads, design, campaigns — in your brand voice.
Websites, apps, dashboards, funnels, proposals — built in minutes.
Admin, sales-ops, client communication, reporting — running continuously.
"What our team used to do in a week now happens in a morning. No more scattered tools — just one system that knows our brand."
— What Gen Sees · see case →
"Finally no more scattered AI experiments. One department that works the way we work. Difference within three weeks."
— Reemo · see case →
Read all use cases
ChatGPT and the AI features in a package are stand-alone tools — they don't know your client portfolio, your work programs or your professional standards. Done by AI is a complete department: Claude Code configured to your firm, with custom skills for engagement preparation, financial statements, VAT, advisory and client communication — connected to Twinfield, Exact, AFAS, Yuki, CaseWare and your mail environment. Not a tab you open — a system that runs.
Yes. We connect to the common accounting and engagement packages, to Visionplanner for reporting, to Pinkweb / Caseflow for client portals, and to Outlook / Office 365 for mail and calendar. Which connections we build is decided in the AI Scan — based on your stack and where the biggest time wins are.
On average 30 days from scan to go-live. The AI Scan itself takes about a week. Installation plus custom skills for your first processes takes 2 to 3 weeks, depending on the number of integrations and the scope (compilation only, or also tax and advisory).
Yes. We work to GDPR and the privacy and confidentiality requirements that apply to accountancy. Client data stays inside your environment where possible; sensitive data does not enter training sets. We document every data flow transparently and build human review into every output that goes to the client or the tax authority.
The AI department works for your professional standards, not around them. We literally build your work programs, review steps and quality checks in as skills — an engagement is never "automatically done" without an accountant reviewing it. AI delivers the preparation; humans review and sign.
No. It lifts the firm — it removes the hours of work where people lose time, so that assistants can handle more engagements and accountants and advisors get time back for client conversations and advisory. "AI department" means extra capacity, not replacement.
The AI Scan is normally €500 — temporarily
free. You receive a detailed questionnaire and based on
that a personal report: where you can save time and money, where
you're currently missing revenue opportunities, and how we'd
implement that with AI in your firm.
Implementation is always tailored — pricing is shared after
the scan, and you choose yourself which components to include and which
to leave out. No forced all-or-nothing packages.
Flexible payment terms. We work with clear project pricing
— no surprises — and paying in instalments is always open for discussion.
A single conversation provides clarity within a week.
Start with an AI Scan. We analyse your firm and show exactly where AI makes the biggest difference — before anything is built. Clarity within a week. No obligation.
Prefer email? hello@donebyai.nl